General User Policy



    File:  IIBEA/GAB

     

    ACCEPTABLE COMPUTER SYSTEM USE

     

    The School Board provides a computer system, including the internet, to promote educational excellence by facilitating resource sharing, innovation and communication. The term computer system includes, but is not limited to, hardware, software, data, communication lines and devices, terminals, printers, CD-ROM devices, tape or flash drives, servers, mainframe and personal computers, tablets, cellular phones, smart telephones, the internet and other internal or external networks.

     

    All use of the Division’s computer system must be (1) in support of education and/or research, or (2) for legitimate school business. Use of the computer system is a privilege, not a right. Any communication or material generated using the computer system, including electronic mail, instant or text messages, tweets, or other files deleted from a user’s account, may be monitored, read, and/or archived by school officials.

     

    The Division Superintendent shall establish administrative procedures, for the

     

    School Board’s approval, containing the appropriate uses, ethics and protocol for the computer system.

     

    The procedures shall include:

     

    (1)  a prohibition against use by Division employees and students of the division’s computer equipment and communications services for sending, receiving, viewing or downloading illegal material via the internet;

     

    (2)  provisions, including the selection and operation of a technology protection measure for the division’s computers having Internet access to filter or block

     

    Internet access through such computers, that seek to prevent access to:

     

    (a)  child pornography as set out in Va. Code § 18.2-374.1:1 or as defined in 18 U.S.C.

     

    §  2256;

     

    (b)  obscenity as defined by Va. Code § 18.2-372 or 18 U.S.C. § 1460; and

     

    (c)  material that the school division deems to be harmful to juveniles as defined in Va. Code § 18.2-390, material that is harmful to minors as defined in 47 U.S.C.

     

    §  254(h)(7)(G), and material that is otherwise inappropriate for minors;

     

    (3)  provisions establishing that the technology protection measure is enforced during any use of the Division’s computers;

     

    (4)  provisions establishing that all usage of the computer system may be monitored;

     

    (5)  provisions designed to educate students and employees about appropriate online behavior, including interacting with students and other individuals on social networking websites, blogs, in chat rooms, and cyberbullying awareness and response;


     

    © 5/13 VSBA                         CRAIG COUNTY PUBLIC SCHOOLS


    File:  IIBEA/GAB

    Page 2

     

     

    (6)  provisions designed to prevent unauthorized online access by minors, including

    “hacking” and other unlawful online activities.;

     

    (7)  provisions prohibiting the unauthorized disclosure, use, and dissemination of photographs and/or personal information of or regarding minors; and

     

    (8)  a component of internet safety for students that is integrated in the Division’s instructional program.

     

    Use of the School Division’s computer system shall be consistent with the educational or instructional mission or administrative function of the Division as well as the varied instructional needs, learning styles, abilities and developmental levels of students.

     

    The Division’s computer system is not a public forum.

     

    Each teacher, administrator, student and parent/guardian of each student shall sign the Acceptable Computer System Use Agreement, GAB-E1/IIBEA-E2, before using the Division’s computer system. The failure of any student, teacher or administrator to follow the terms of the Agreement, this policy or accompanying regulation may result in loss of computer system privileges, disciplinary action, and/or appropriate legal action.

     

    The School Board is not responsible for any information that may be lost, damaged or unavailable when using the computer system or for any information retrieved via the Internet. Furthermore, the School Board will not be responsible for any unauthorized charges or fees resulting from access to the computer system.

     

    The School Board will review, amend if necessary, and approve this policy every two years.

     

    Adopted: 08/13/2013

    ______________________________________________________________________

    ______________________________________________________________________

     

    Legal Refs: 18 U.S.C. §§ 1460, 2256. 47 U.S.C. § 254.

     

    Code of Virginia, 1950, as amended, §§ 18.2-372, 18.2-374.1:1, 18.2-390, 22.1-70.2, and 22.1-78.

     

     

    Cross Refs.: GCPD             Professional Staff Discipline

    JFC                Student Conduct

    JFC-R            Standards of Student Conduct


     

     

     

     

     

    © 5/13 VSBA                         CRAIG COUNTY PUBLIC SCHOOLS


    File:  IIBEA-R/GAB-R

     

    ACCEPTABLE COMPUTER SYSTEM USE

     

    The School Board provides a computer system, including the internet, to promote educational excellence by facilitating resource sharing, innovation and communication. The term computer system includes, but is not limited to, hardware, software, data, communication lines and devices, terminals, printers, CD-ROM devices, tape or flash drives, servers, mainframe and personal computers, tablets, cellular phones, smart telephones, the internet and other internal or external networks.

     

    All use of the Division’s computer system must be (1) in support of education and/or research, or (2) for legitimate school business. Use of the computer system is a privilege, not a right. Any communication or material generated using the computer system, including electronic mail, instant or text messages, tweets, or other files deleted from a user’s account, may be monitored, read, and/or archived by school officials.

     

    The Division Superintendent shall establish administrative procedures, for the

     

    School Board’s approval, containing the appropriate uses, ethics and protocol for the computer system.

     

    The procedures shall include:

     

    (9)  a prohibition against use by Division employees and students of the division’s computer equipment and communications services for sending, receiving, viewing or downloading illegal material via the internet;

     

    (10)                provisions, including the selection and operation of a technology protection measure for the division’s computers having Internet access to filter or block Internet access through such computers, that seek to prevent access to:

     

    (d)  child pornography as set out in Va. Code § 18.2-374.1:1 or as defined in 18 U.S.C.

     

    §  2256;

     

    (e)  obscenity as defined by Va. Code § 18.2-372 or 18 U.S.C. § 1460; and

     

    (f)   material that the school division deems to be harmful to juveniles as defined in Va. Code § 18.2-390, material that is harmful to minors as defined in 47 U.S.C.

     

    §  254(h)(7)(G), and material that is otherwise inappropriate for minors;

     

    (11)               provisions establishing that the technology protection measure is enforced during any use of the Division’s computers;

     

    (12)               provisions establishing that all usage of the computer system may be monitored;

     

    (13)                provisions designed to educate students and employees about appropriate online behavior, including interacting with students and other


     

     

     

    © 5/13 VSBA                         CRAIG COUNTY PUBLIC SCHOOLS


    File:  IIBEA-R/GAB-R

    Page 2

     

    individuals on social networking websites, blogs, in chat rooms, and cyberbullying awareness and response;

     

    (14)               provisions designed to prevent unauthorized online access by minors, including “hacking” and other unlawful online activities.;

     

    (15)                provisions prohibiting the unauthorized disclosure, use, and dissemination of photographs and/or personal information of or regarding minors; and

     

    (16)               a component of internet safety for students that is integrated in the

    Division’s instructional program.

     

    Use of the School Division’s computer system shall be consistent with the educational or instructional mission or administrative function of the Division as well as the varied instructional needs, learning styles, abilities and developmental levels of students.

     

    The Division’s computer system is not a public forum.

     

    Each teacher, administrator, student and parent/guardian of each student shall sign the Acceptable Computer System Use Agreement, GAB-E1/IIBEA-E2, before using the Division’s computer system. The failure of any student, teacher or administrator to follow the terms of the Agreement, this policy or accompanying regulation may result in loss of computer system privileges, disciplinary action, and/or appropriate legal action.

     

    The School Board is not responsible for any information that may be lost, damaged or unavailable when using the computer system or for any information retrieved via the Internet. Furthermore, the School Board will not be responsible for any unauthorized charges or fees resulting from access to the computer system.

     

    The School Board will review, amend if necessary, and approve this policy every two years.

     

    Adopted: 08/13/2013

    ______________________________________________________________________

    ______________________________________________________________________

     

    Legal Refs: 18 U.S.C. §§ 1460, 2256. 47 U.S.C. § 254.

     

    Code of Virginia, 1950, as amended, §§ 18.2-372, 18.2-374.1:1, 18.2-390, 22.1-70.2, and 22.1-78.

     

     

    Cross Refs.: GCPD             Professional Staff Discipline

    JFC                Student Conduct

    JFC-R            Standards of Student Conduct


     

     

     

    © 5/13 VSBA                         CRAIG COUNTY PUBLIC SCHOOLS


    File:  IIBEA-E

     

    LETTER TO PARENTS:

    ACCEPTABLE COMPUTER SYSTEM USE

     

     

    To:  Parent/Guardian

     

    The CRAIG COUNTY School Board offers your student the use of electronic communications through the CRAIG COUNTY School Division’s computer system.

     

    Your student will be able to communicate with other schools, colleges, organizations and individuals around the world through the internet and other electronic information systems/networks.

     

    Part of the School Division’s responsibility in preparing students for the 21st century is to provide them access to the tools they will be using as adults. The internet will be one of these tools. Through the Division’s computer system your student will have access to databases, libraries and computer services from all over the world. We accept the responsibility of teaching your student about his/her role as a “network” citizen and the code of ethics involved with this new community.

     

    With this educational opportunity also comes responsibility on the part of your student. It is important that you and your student read the enclosed division policy, administrative regulation and agreement form and discuss these requirements. The Division takes precautions to prevent access to inappropriate material. However, it is impossible to control access to all material and a user may access inappropriate material.

     

    In order for your student to take advantage of this educational opportunity, your authorization is needed. Attached to this letter are the Acceptable Computer System Use Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R and the Acceptable Computer System Use Agreement GAB-E/IIBEA-E2 which both you and your student must sign before your child may use the computer system. Please review these materials carefully with your student before signing the required agreement.


    File:  IIBEA-E

     

     

    ACCEPTABLE COMPUTER SYSTEM USE AGREEMENT

     

    Each employee must sign this Agreement as a condition for using the

     

    School Division’s computer system. Each student and his or her parent/guardian must sign this Agreement before being permitted to use the School Division’s computer system. Read this Agreement carefully before signing.

     

    Prior to signing this Agreement, read Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R, Acceptable Computer System Use. If you have any questions about this policy or regulation, contact your supervisor or your student’s principal.

     

    I understand and agree to abide by the School Division’s Acceptable Computer

     

    System Use Policy and Regulation. I understand that the School Division may access, monitor, and archive my use of the computer system, including my use of the internet, e-mail and downloaded material, without prior notice to me. I further understand that should I violate the Acceptable Use Policy or Regulation, my computer system privileges may be revoked and disciplinary action and/or legal action may be taken against me.

     

     

     

     

    Student/Employee Signature ________________________ Date__________________

     

     

     

    I have read this Agreement and Policy GAB/IIBEA and Regulation GAB-R/IIBEA-R. I understand that access to the computer system is intended for educational purposes and the CRAIG COUNTY School Division has taken precautions to eliminate inappropriate material. I also recognize, however, that it is impossible for the School Division to restrict access to all inappropriate material and I will not hold the School Division responsible for information acquired on the computer system. I have discussed the terms of this agreement, policy, and regulation with my student.

     

    I grant permission for my student to use the computer system in accordance with CRAIG COUNTY School Division’s policies and regulations and for the School Division to issue an account for my student.

     

     

    Parent/Guardian Signature                                                           Date

    Parent/Guardian Name

    (Please Print)